General Information General Information

General Information

INDIAN PASSPORT SERVICES

General Information

A citizen of India who is ordinarily residing under the jurisdiction of AHCI, Kandy (Central & Subragamuwa provinces, Badulla District of Uva province & Kurunegala District of North Western province) can apply for passport services at AHCI, Kandy. Applications are accepted from 09.00 to 11.00 a.m. on working days (Monday to Friday) except on Indian gazetted holidays. Normal processing time for passport services will be 2-3 weeks except in cases where a reference has to be made to concerned authorities. An Indian passport holder can apply for re-issue / issue of passport under following conditions:

  • Re-issue of passport on expiry (Application can be submitted before one year of  the expiry of passport)
  • Re-issue of passport on exhaustion of pages
  • Re-issue of passport on loss/damage
  • Re-issue of passport for change in name, signature, change in appearance, addition of spouse name or any other changes in machine readable passport
  • Fresh passport to new born baby

RE-ISSUE OF PASSPORT ON EXPIRY & EXHAUT ION OF PAGES

Documents required

  1. Online application form (https://portal5.passportindia.gov.in/Online/index.html)
  2. 4 Colour photographs (frontal position) with white back ground  (size 3.5 cm into 3.5 cm)
  3. Copies of current passport pages( Front and last pages, Residence visa  & ECR/ECNR pages, pages with any other endorsements made by issuing authority)
  4. If the residence visa is issued based on marriage to a Sri Lanka national, copy of marriage certificate and passport/N.I.C. copy of spouse.
  5. If the residence visa  is issued  based on employment/work, copy of employment letter or letter from Company
  6. In case of inclusion of spouse name when applying for re-issue of passport, copy of attested Marriage certificate and copy of passport of spouse.

    7. Note:

    *Sri Lankan marriage certificate – attested by Sri Lankan Foreign Ministry

    *Indian marriage certificate – attested by Ministry of External Affairs, India

    *Any other country – attested by concerned Indian Mission

  7. In addition (from 1-4), copies of birth certificate, passport & marriage     certificate of parents is required for children below 18 years.

RE-ISSUE OF PASSPORT IN LIEU OF LOST/DAMAGED PASSPORT:

Documents Required

  • Requirements mentioned above from No. 1 to 8
  • Police complaint (FIR) and a self attested affidavit explaining circumstances of loss of passport.
  • Original damaged passport and letter explaining the circumstances of damage of Passport.

RE-ISSUE OF PASSPORT FOR CHANGES IN PERSONAL PARTICULARS

Indian nationals can apply for re-issue of passport under following conditions also:

1. Change in name in the passport:

Applicants seeking to change first name or surname or both are required to make a gazette notification in their respective place in India and place advertisements to that effect in a prominent newspaper of usual place of residence in Sri Lanka and in a prominent daily newspaper of area of permanent address in India. Copy of gazette notification and original clippings of these advertisements (newspaper page) along with a Sworn Affidavit are required to be furnished with the application.

2. Change in signature in the passport:

For changing signature in the Passport applicants are required to make a gazette notification in their respective place in India and bring copy of the same along with the application. Online  application for new Passport has to be made and the applicant must append his / her old signature along with new signature on the first & second page of the Passport application form.

3. Change in Appearance:

If your appearance has changed significantly since your last Passport was made, you can apply for a fresh Passport with a recent photograph.

4. Addition of Spouse name:

          For addition of spouse’s name, applicant will be required to apply for new Passport enclosing marriage certificate attested by concerned authorities and passport of the applicant’s spouse with the application.

FRESH PASSPORT TO A NEW BORN CHILD

Passport is issued to a new born child who is born in Sri Lanka and whose either of the parents is Indian. To obtain the passport the birth of the child should be first registered at the Assistant High Commission within one year of birth. (Please see requirements for registration of birth at the Consular services page of the website.) The passport issued will be valid for five years.

Documents required

  1. Online application form (https://portal5.passportindia.gov.in/Online/index.html) – Parents can sign  in the signature box
  2. 4 Colour photographs (frontal position) with white back ground  (size 3.5 cm into 3.5 cm)
  3. Copy of Birth registration certificate issued by AHCI, Kandy
  4. Copy of parents passports
  5. Copy of  parents Marriage certificate
  6. Affidavit from parents confirming that the child has not applied for or obtained any other  nationality
  7. Annexure H signed by both parents – Link (http://passportindia.gov.in/AppOnlineProject/pdf/AnnexureH.pdf)

NOTE: All documents in original should be produced at the time of submission of application.

MISCELLANEOUS PASSPORT SERVICES

  1. Police Clearance Certificate ( for Indian Passport holders)
  2. Emergency Certificate (issued only for those who lost their Passport during their stay in Sri Lanka and to those who do not have any travel document to travel to India).
  3. Duplicate Emergency Certificate.
  4. Surrender certificate.
  5. Renunciation of Indian Passport. 

1.  Police Clearance Certificate (For Indian nationals)

Indian nationals, who wish to get Police Clearance Certificate, can approach AHCI, Kandy.

Documents required

  • Original and photocopies of  Indian passport
  • Duly filled in and signed PCC Application Form (please visit the link 'Forms for Passport Services').
  • Request letter

2.  Emergency Certificate

Emergency Certificate is issued for Indian nationals who have lost/damaged their Indian Passport during their stay in Sri Lanka and to those who does not have any travel document to travel to India.

Documents required

  • Online Application form (https://portal5.passportindia.gov.in/Online/index.html)
  • Three Photo graphs with white background (3.5 cm into 3.5 cm)
  • Copies of Indian passport (if available)
  • Police report in case of loss
  • Affidavit by the applicant affidavit explaining circumstances of loss/damage of passport.

3. Duplicate Emergency Certificate

Duplicate Emergency certificate will be issued for those who lost/damaged the Original Emergency Certificate before their travel to India.

Documents required

  • Online Application form (https://portal5.passportindia.gov.in/Online/index.html)
  • Three Photo graphs with white background (3.5 cm into 3.5 cm)
  • Copies of Emergency certificate (if available)
  • Police report in case of loss
  • Affidavit by the applicant affidavit explaining circumstances of loss of EC.

4. Surrender certificate

An Indian national who wishes to acquire another nationality should renounce / surrender Indian nationality at AHCI, Kandy. The certificate will be issued after renunciation of nationality and cancellation of Indian passport.

Documents required

  • Original and copies of Indian passport
  • Letter from the Immigration authorities of other country, which the applicant is applying for, to surrender the Indian nationality
  • Duly filled in and signed Passport Surrender Certificate Application Form (please visit the link 'Forms for Passport Services').

5. Renunciation of Indian nationality

If a person has ever held an Indian passport and has obtained the passport of another country, they will be required to surrender their Indian passport immediately after gaining another country’s nationality.

Documents required

  • Original and copies of Indian passport
  • Letter from the Immigration authorities of other country, which the applicant is applying for, to surrender the Indian nationality
  • Declaration from the applicant for renunciation